Will you leave the building and everyone will run away? And yet they have countless hours on their timesheet? The foreman hands you a report of work on paper and you have to manually transcribe the report into Excel, who worked how many hours on which construction, labor costs for construction and preparation for the payroll accountant? Why when it can work on its own?
Many construction company owners confirm that hey pay their employees more money each month than they originally planned. The reason is their imaginary hard work, which consists in a large amount of overtime. Unfortunately, practice confirms that a significant part of registered overtime is not actually used for construction work at all.
Employees arrive at the construction site ten minutes earlier every day, but do not start work right away - they sit in the canteen, chat with co-workers or just hang out. They are then rewarded with a standard hourly wage for doing nothing. The solution is easy. It is enough to set a fixed working time "from - to" and pay overtime only by agreement when specifying specific extra work. This will make financial planning much easier, as you will know the cost of employee wages in advance.
A paper job report can be misused in many ways
Even if the setting of fixed working hours eliminates the problems of compensating unnecessary overtime, it still does not solve the possible dishonesty of employees. Attendance is recorded in paper slips as standard. But usually no one checks the actual presence of the worker on the construction site.
On most constructions, a partner writes the hours on a paper sheet, which he hands to the construction manager. The partner always records 8 or more hours, even if specific workers were on the construction site for a shorter period of time. Because construction managers are often in charge of several buildings and work in the office, it is not in their power to ensure the reality of the records perfectly.
Even among construction managers there can be rogues
Unfortunately, from time to time we encounter the problem of misuse of paper invoices not only among workers, but also construction managers. They have a perfect overview of the economics of construction, so they know to what extent they can tunnel the company so that no one finds out.
For example, the construction manager can agree with the workers to turn a blind eye to a greater number of hours worked. In the past, we also encountered practices where construction managers agreed with the bosses of staffing agencies and registered fictitious workers every month who were never on the construction site. They then divided the profit among themselves.
An online attendance system for construction companies will bring transparency
Are you wondering how to eliminate the potential risk of misuse of time records? Simple. Start using an electronic system for construction companies that includes a number of protection mechanisms. The attendance registration agenda is of course part of the Stavario information system and is one of its basic functionalities.
In practice, each employee registers his/her own arrival and departure via a mobile application. There is no danger of a partner or anyone else reporting unrealistic hours worked by individual workers. Each person is responsible for the attendance record. In addition to the number of hours worked, he also enters into the system the dates of planned vacations, information about sick leave and other circumstances that affect the amount of wages and presence on the construction site. Workforce planning will be much easier for your business.
Attendance in Stavario - quick registration with GPS and photo when arriving at the construction site
Thanks to the Attendance module, you know who was on which construction site and when, you automatically get information in the construction diary and prepare documents for payments literally in a few clicks. The function also checks where exactly the employee applied for work and whether it was really him. So any fraud in attendance will suddenly disappear.
In order for employees to start counting hours worked, they must report their arrival to work via the Stavario mobile application. He can do it in 20 seconds. On the construction site, only one mobile phone or tablet is sufficient for this, through which all employees can gradually log in and out.
Everything is automatically entered into the system, and you can then use the records in payroll documents or in statistics. In addition, a daily record of the construction diary is automatically created with each employee login to the construction site. You don't have to write anything from Excel tables of arrivals and departures.
Are employees cheating on attendance? They can't with Stavario
Thanks to Stavario you can be sure that employees are not cheating on their attendance. They have to take a picture and the system records the GPS coordinates from where they reported coming to work.
You will also save time when filling out the construction diary, because all data is automatically uploaded to it.
Can you imagine such a saving of time and money?
Construction is not a pigeon house! The attendance system sets clear rules
A perfect overview of income and expenses is essential for effective financial planning of a construction company. A significant item in the costs is, of course, wages paid to employees, which depend on the number of workers and hours worked on the construction site. However, without a transparent attendance system, it is difficult to monitor the real presence of employees without rounding off hours or assigning fictitious overtime. Start using an attendance system on construction sites. You will be surprised at the financial and time savings it will bring.
Simple management of attendance records
It is also simple to insert persons present on the construction site into the daily records of the construction diary. Employee attendance records contain:
- arrival at the construction site
- break for a snack
- check-out from the building
- distance of registration from the construction site
It will no longer happen to you that employees will still log in at home, when leaving for work.
Electronic attendance record and its protection mechanisms
We mentioned that the Stavario construction attendance system uses a number of protection mechanisms that reduce the risk of falsification and misrepresentation. What are they like? The worker who registers his arrival at the construction site must take a photo via the application. Thanks to this, it is confirmed that the arrival was entered by a really appropriate person, without asking, for example, his co-worker.
GPS coordinates are automatically uploaded to the information system upon arrival and departure. This ensures that all employees are present at the construction site both during the recorded arrival and departure.
How does the whole mobile app actually work?
It is based on several basic principles that work on the construction site.
When the craftsmen come to the construction site in the morning, they log in with their personal number and PIN. After logging in, they click on arrival, select the building they came to, and physically take a photo. Thanks to this, you have an overview of whether it is really a specific employee. The application welcomes them to work. Thanks to this simple step, you get an overview of who came, at what time and what project. So you don't have to call anyone. You can see that you are working on all the construction sites.
At the same time, the application can create reports for you, in which you can see the hours worked and labor costs for individual projects. Rewriting hours is a thing of the past. You can clearly see arrival/departure, time worked, total hours, vacation taken or doctor's visits. All the data is so clear that you can just take the report and hand it over to the payroll accountant. No check needed either. The application itself monitors everything. This is the end of cheating.
The app uses GPS. This way, you can see the differences in places when you log in. When the deviation is more significant, for example by 500 meters or more, the application will show you this. This way, you can easilyfind out the exact location where the login was made.
Thanks to the sophisticated setting of hourly wages, the application itself calculates an overview of all hours worked on construction sites and the total amount of wages. The recalculation is done every day, so the data is always up to date.
First steps with Stavario attendance
1. Download the app
Do you want to have everything available anywhere and anytime? All you need is a smartphone, tablet and internet access.
2. Apply for construction
Once you have created an employee and a project, the process is simple. The employee logs in through the app on their mobile phone using their ID number and PIN code.
3. Switch between projects easily
Do you work on multiple projects during the day and need it clearly reported? Our application can do that too.
4. Enter the holiday
Applying for leave will now be easier than ever.
Make everything easy. Electronic.
5. Look at your hours worked
See the number of hours worked so far or calculate the pay before it is sent to my account? You can easily find out everything in our application.
Try for yourself how electronic attendance management works. We have prepared a simple demo for you, which will convince you of the benefits of digitizing your company in a few hours. Join dozens of satisfied clients whom Stavario helps to clarify processes and save work.
Short presentation guided by ...
... Sales Representative Jose Henriquez